Privacy policy

NO NIIN ry Association’s Rules and Privacy Policy Statements

NO NIIN ry is an independent association registered in the Finnish Patent and Registration Office. NO NIIN ry is a legal person. The rules of the Association can be found through the link below. NO NIIN ry Association’s Privacy Policy statement covers theAssociation’’s filing systems, which are: 1) Subscription Filing System, 2) Contributor Filing System, 3) Contributors’ and Service Providers’ Contact Information Filing System

NO NIIN ry is an independent association registered in the Finnish Patent and Registration Office. NO NIIN ry is a legal person. Further information such as register extract and rules of the associations can be found on here.

Compiled on: 11 March 2021 The EU General Data Protection Regulation (GDPR) 2016/679

1. Controller

NO NIIN ry (registered association) 3181435-7 ℅ Vidha Saumya, Klaavuntie 7H 69, 00910 Helsinki noniinmagazine@gmail.com, +358403768994

2. Contact person

Chairperson Vidha Saumya vidha.saumya@no-niin.com

3. Names of the filing systems

1) Subscription Filing System
2) Contributor Filing System
3) Contributors’ and Service Providers’ Contact Information Filing System

4. The purpose of processing personal data, i.e. the purpose of use and legal basis of the filing systems

1) Subscription Filing System
A filing system for subscribers addressed to NO NIIN for the purpose of receiving newsletters and communication about the association’s activities
2) Contributor Filing System
For communication regarding contribution of ideas to NO NIIN magazine.
3) Contributors’ and Service Providers’ Contact Information Filing System
For communication and contracts with Contributors and Service Providers and for making payments to Contributors and Service Providers

5. Data content of the filing systems

1) Subscription Filing System

Basic information about the subscriber (such as name and email address)

2) Contributor Filing System

In addition to the same data as in the Subscription Filing System, Contributor Filing System contains the contributor’s website address, notes about their idea, title of their work, an outline of their idea, their CV, a portfolio, images, sound clips, video clips and such material as an example of their work.

3) Subscribers, Contributors’ and Service Providers’ Contact Information Filing System

The association’s subscribers, contributors and service providers are added into the filing system. If the subscribers, contributors and service providers choose, they can request the communication about the association’s activities.

In addition to the same data as in the Subscription Filing System, the Subscribers, Contributors’ and Service Providers’ Contact Information Filing System contains: Company Name and Address, Tax number, Social Security Number, Business ID, Bank Account Number, BIC Number, Date of Birth, Postal address, Phone Number, and Copy of Tax Card. The Association adds people into a filing system for making payments for the services provided by the contributors and service providers.

The Association also adds people into the filing system itself from among the interest groups covered by the Association’s activities when it wants to communicate to them about its open calls and activities. The data is received from the person themselves, for example when meeting them in person, from their business card and email messages. Data may also be collected from newspapers, publications, publicly available Internet sources, external service providers and corresponding filing systems and sources, colleagues, seminars and sector-specific meetings.

6. Regular sources of information

1) Subscription Filing System

The data is received from the subscriber in addition.

2) Contributor Filing System

In addition to the same data as in the Subscription Filing System, Contributor Filing System contains the contributor’s Website Address, Title of Work, an Outline of Idea, CV, Portfolio, Images, Sound Clips, Video Clips and such materials (as an example of their work).

3) Subscribers, Contributors’ and Service Providers’ Contact Information Filing System

The association’s subscribers, contributors and service providers are added into the filing system. If the subscribers, contributors and service providers choose, they can request the communication about the association’s activities.

The Association also adds people into the filing system itself from among the interest groups covered by the Association’s activities when it wants to communicate to them about its open calls and activities.

The data is received from the person themselves, for example when meeting them in person, from their business card and email messages. Data may also be collected from newspapers, publications, publicly available Internet sources, colleagues, seminars and sector-specific meetings.

7. Disclosure of data

1) Subscription Filing System

Apart from NO NIIN ry editors and Website designer, no access to the subscribers’ name and email address are shared with anyone.

2) Contributor Filing System

Published contributors’ names, bio and a link to their website or social media handles are published on NO NIIN’s website, in the Association’s annual report and its social media.

The information shared by the unpublished contributors such as Website Address, Title of Work, an Outline of Idea, CV, Portfolio, Images, Sound Clips, Video Clips and such materials (as an example of their work) are not disclosed to third parties.

3) Contact Information Filing System

The data is not disclosed to persons outside the NO NIIN ry Association’s staff.